SincereCoTechnology

Easily Create Reminders on the Go

Every time I get in the car and go off an errand immediately begin thinking that all the things I left on my desk and all things only to take care of when I get back.  Jott is a free service that lets you call an 800 number and leave a message which is converted to text and e-mailed to you.  Jott has many fans who have created all sorts of systems to use Jott in innovative ways, but at the simplest it lets you capture thoughts and ideas in a effortless manner and converts them into the most usable form available to most of us, e-mail.

There are even advanced options for notes.  One of the best is that you send notes to other people as well. This is obviously a great benefit to those with assistants or working in a team.

Take one minute to sign up for Jott.  Once you set it to speed dial, you'll find yourself using it more and more every day.

WebEx Web Meetings

Inexpensive multi-location meetings via the internet

WebEx Web Meetings is an add-on service to WebEx WebOffice that we’ve been using for years, and – according to WebEx - 82% of the Fortune 100 uses it too. Web Meetings enables easy and inexpensive on-demand meetings with clients, co-workers, and other businesses regardless of location and time zone. Like WebOffice, Web Meetings is web-based. Easy-to-use tools let you give presentations, review reports, demonstrate products, conduct training, etc. Virtually any application or file on your desktop can be shared in real-time. Web Meetings and data are private, password protected, and encrypted for security, and are backed by live 24-hour support.

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TypePad

Blogging for professionals

Good client communications is one of the most important vehicles for ensuring long-term relationships. One of the most effective ways to do this is through a blog.  A blog is a powerful, cost-effective alternative to a web site or electronic newsletter. We recommend TypePad, a service that hosts many of the world’s most popular blogs and small business web sites. TypePad hosts portions of our own web site for an easy-to-update, search-engine-friendly presence on the web.

logmein.com

Free remote access to your PC

Laptops are certainly great for uninterrupted productivity while traveling. But sometimes you can’t, or don’t want to, carry one with you. We found a free service, www.logmein.com, that allows you to access your home PC from work, or your work PC from home, or either while you’re away from both. It’s double password-protected for added security. We compared it to another service that charges $19.95 per month and saw no major differences. Everyone who travels should sign up for this service (you just have to keep your computer on in order to log in remotely).

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Skype

Free long distance and conference calling

A friend was telling us how she talks for hours to her son in New Zealand, and it’s free using Skype. We discovered Skype a few years ago and have often used it for conferencing up to five people at one time. Skype is a VoIP (Voice Over Internet Protocol) technology that millions of people use. Skype enables PC to PC calls, conference calls (up to 5 users), etc. between Skype users. The basic download is free and you can’t beat the price for international calling. You can also upgrade to get PC-to-land line or PC-to-cell phone capabilities, plus more. All you need is a PC running Windows 2000 or XP.

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Data Deposit Box

Remote data backup and recovery

Last summer, one of our brand new computers crashed and because of the warranty, the vendor removed the hard drive and replaced it with a new one, making it difficult to retrieve the data that had been stored on it. Fortunately, we subscribe to Data Deposit Box™, a remote data backup service that allows you to back up, restore, and share files. We simply logged onto the web site and restored all the data onto the new hard drive.

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Panda ActiveScan

We generally find great value in independent verification, and for good reason. Sometimes only an outside perspective can spot something wrong with a picture. For example, it's easy to lose confidence in your antivirus software when you're having one of those days when you feel certain that a virus is wreaking havoc on your computer. This is where independent verification steps in.

Panda Software provides a free service called Panda ActiveScan. When you go to their web site and choose “Scan your PC now,” it will download the very latest set of antivirus algorithms to provide independent verification of whether or not your computer is truly infected with a virus.

While Panda ActiveScan is not intended as a replacement for antivirus software, it does provide a valuable second opinion.

McAfee Internet Connection Speedometer

Trying to fix your wireless internet connection can sometimes be one of the least pleasant aspects of laptop use. Every time you change one setting, something else seems to go wrong. This is compounded by the difficulty of making sure that your e-mail settings are configured properly in the first place.

At the first sign of Internet woes, we suggest that the first step should be to find out whether the program you’re using is having difficulty or whether it's your internet service provider. After all, power outages occur and sometimes servers are down for maintenance.

McAfee InternetConnection Speedometer offers a free speed tests which lets you click a single button to download a sample and upload the sample intelligence exactly how fast your Internet connection is. Just go to the site and choose “Click here to Test Now.” The McAfee speed test only takes about 10 seconds and might just make you realize that sometimes the simplest fix is not to fix anything.

myfax.com

Send and receive faxes through your email

Many of us remember when faxing was the newest technology. And while most of us prefer email for its obvious advantages, we can’t seem to move past faxing because our clients still use it. With myfax.com, you can use the internet for both incoming and outgoing faxes, eliminating your fax hardware and extra phone line(s). We like the fact that now all faxes are in digital format so you can keep them with all your electronic files. myfax.com has solutions both for individual users and larger offices with high-volume needs.

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WebEx WebOffice

Centralize business management among multiple offices

Our company has employed anywhere from 3 to 11 employees at one time over the years.  While relatively small in comparison to many advisory practices, we were looking for a way to share information among employees scattered across multiple states.  We found WebEx WebOffice (formerly intranets.com) to be the answer for us.

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